1. Use the Menus on the left for general navigation.



2. Use the 'Back' button above to return to the previous page.



3. Close 'tip' and 'example' windows generated by the red 'tip' or 'example' links before continuing.

Member Services

1. To Log On as a Member. NB: ALL of the member services are only available once you have logged on.


Choose 'Member Log On' from the Public Menu on the 'Home' page.

Advertising system

1. To enter the details of an offer you wish to advertise on the PayPrompt system.


Choose 'Post New Offer Ad' from the Member Menu. Follow the on-screen instructions and pay particular attention to the tips.


2. To view your offer advert.


Choose 'View My Offer Ads' from the Member Menu. Follow the on-screen instructions and pay particular attention to the tips.


3. To edit, delete or suspend your offer advert.


Choose 'Edit My Offer Ads' from the Member Menu. Follow the on-screen instructions and pay particular attention to the tips. To suspend your advert, choose the 'yes' option in the 'suspended?' field. Note that you will have to re-assess which categories you wish to be included in.


4. To get your advert at the top of the list.


All the emails generated by the members contain three links to offers advertised on the PayPrompt system. These links are randomly selected from the current offers. Every time an email is generated the links change to give everyone's offers an equal amount of direct promotion. There will always be at least one link from both the 'Business to Business' AND the 'Business to Consumer' categories.  This ensures that there will always be something on interest to everyone reading the email (ie if your email goes to the person in the accounts department of a big company, they may never be a buyer of Business to Business services, but may well put your invoice in front of the boss for a chance of a free aromatherapy weekend.) All the emails also include a link to the entire catalogue of PayPrompt offers. The more active the PayPrompt member, the higher up the catalogue list their advert will appear and the more it will get noticed.


5. To recommend PayPrompt to your suppliers.


Choose 'Earn Points Too' from the Member Menu. Follow the on-screen instructions and pay particular attention to the tips. Remember, recommending PayPrompt counts towards your monthly activity total, and the more active you are, the better the ranking for your advert.


6. What happens when someone exchanges points for your offer?


Firstly they are informed that they should contact you directly to clarify the details of any offer before clicking the Buy Now button. Then, upon clicking the Buy Now button, both the Member and the Shopper are emailed confirming the details of your offer advert at the time of the exchange. The details of the transaction are also logged in the PayPrompt database.

Credit control system

1. To register an invoice and send a reminder email to a client with a credit account.


Choose 'Register Invoice' from the Member Menu. Ensure that you select the 'Reminder email' option where you are asked "Which email would you like to send?". Follow the on-screen instructions and pay particular attention to the tips. NB: It is a good idea to make a note, on the hard copy of the invoice itself, to avoid trying to enter the same invoice at a later date. If (or should we say when) the invoice is subsequently paid on time, go to step 2 below. Your client will be sent a 'Reminder' email.


2. To subsequently send a 'thank you' email and award the relevant PayPrompt points to a credit account client who has paid on time.


Choose 'Award Points' from the Member Menu. Follow the on-screen instructions and pay particular attention to the tips. NB: You have until two week after the 'due by' date to log on and award the points. After this time your invoice will disappear from view. Your client will be sent a 'Thank You' email informing them that they have PayPrompt points, and showing them how to spend them.


3. To send a 'thank you' email and award the relevant PayPrompt points to a client who pays upfront or by direct debit.


Choose 'Register Invoice' from the Member Menu. Ensure that you select the 'Thank You email' option where you are asked "Which email would you like to send?". Follow the on-screen instructions and pay particular attention to the tips. Your client will be sent a 'Thank You' email introducing PayPrompt, informing them that they have PayPrompt points, and showing them how to spend them.


4. To include PayPrompt Labels on your invoices.


Choose 'Invoice Labels' from the Member Menu. Follow the on-screen instructions.